Project Management PPT

Project Management Software

How Project Management Software Can Improve Your Business

When you have to manage a team in a business setting, it can be pretty stressful.

You need to keep up with who completes which parts of a project, and what needs to get completed. Without proper communication, these projects can derail extremely quickly. This leads to not getting projects done on time, and sometimes not at all.

Thankfully there is at least a partial solution to this problem in specialized project management software. This can help to take a lot of the workload off of organizing your employees and enable people to put more time into the project itself.

Project Management Software Benefits

A major benefit of project management software is the email notifications that can be setup. Sometimes an employee needs to complete a certain task in a project, but they get hung up helping someone else. You can’t always be around to remind them that there is a deadline for them to complete their part of the project, but with regular email reminders they will know that they must complete their task on time.

Accelerating the time needed to plan a project

The planning stage is the most time consuming part of starting a project, and for good reason. Project management software allows you to streamline this process through the use of whiteboard and other online collaboration tools. This allows everyone to get involved on a project, even if they aren’t in the office, and share their ideas. This ensures a quick and efficient planning process for the project ahead.

Sticking to Deadlines

Predicting the amount of time a project will take is an art, not a science. However, your clients will expect you to be professional and get their projects done within the time frame that you specified. With project management software, you can track the progress on a project in real-time.

Most Software comes with a feature that predicts, if the current pace is kept, how much longer a project would take. This is particularly useful for warning clients ahead of time that you will need those few extra days to finish your project. It is much more professional to give a warning that it will be late, rather than just deliver the work later than expected.

Project Organization

When working on a project organization is key. Without proper organization, it can be a nightmare for your employees to find the files they should be working on. With project management software you can have tree views of all the files in a project along with a search function. This will cut down on a lot of the organization required by employees and let them get the real work done; this saves both time and money.

Multiple admins can help to further spread the workload around your company. You can create users that have specific rights to certain areas of the project management software so that they have full control over specific segments of a project but not the whole thing. This allows you to focus on what matters more, such as client relations and tracking progress.

Last but not least is the ability to track currently opened files. A huge problem with projects featuring more than a few people is saving over a file that someone else just finished working on. This can lead to a loss of both time and money. When a file is open it should either, be uneditable, or not even allow you to open the file until it’s been saved.

Project Management Software PPT

The following PPTs give a good representation of how project management software works.

Software Project management Part 1

Project Management Outline Concepts

In conclusion, project management software can be the bread and butter in your business. If managing a project is a nightmare right now, consider taking the time to setup and learn to use a type of project management software. You get to keep employees on track without wasting your time, something that all business owners wish they could do. You also get the ability to track a project’s progress so you can accurately assess how long it will take to complete, you never know when you have to work over the weekend to complete a project on time.

Organization can always stand to be improved as long as it doesn’t take too much valuable time. With organization being performed by the project management software, you don’t need to devote precious man hours to the organizing your project. All those reasons coupled with allowing administrators to manage their own little team within a project and tracking which files are being modified save you both time and money. When an employee loses all their progress on a task they are working on then this costs you money, so avoiding that situation entirely is your best course of action. The best part is that you don’t need an IT professional on staff to setup or maintain your project management software as everything is straightforward to setup, so anybody can have the software setup in a few hours.

References

Clemson university;  Georgia Southern University.