Project Management PPT

Project Management PPT

A project management approach to getting things done is an indicator of success, whether it is used by the PTA, the IT Department, or the manufacturing floor.

All projects have sponsors, objectives, schedules, budgets, resources, start and end dates, and risks; for the best efficiency it is important that these attributes are tracked.

Project management involves managing these project attributes from the beginning to the end of the project with the aim of achieving a successful, high quality, completion of the venture. It is easy to follow the procedures required by reading the project management PPT files that are discussed towards the bottom of this introductory article.

Project Management Ideas Board

Project Scope

In the world of project management, projects are defined by the scope of the work. Project scope includes all of the tasks and activities required to complete the project, and the associated timelines and resources to make them happen.

The project scope for a construction project includes all of the work to complete the project as well as each individual task within the project, such as communicating with the customer, estimating the cost and time to complete the job, purchasing materials, hiring labor, performing construction tasks, minimizing and managing risks, concluding the work, and getting paid.

Project management meeting

Discussing the project

Scope Creep

Project scope is susceptible to scope creep, or adding on additional tasks and activities during the project that weren’t part of the original project plan, extending the time to complete and possibly going over budget. An important part of a project manager’s job is to avoid scope creep.

Project Life Cycle

In project management, there are specific phases dedicated for each project; these are defined as the project life cycle.

The four commonest project life cycle phases are initiating, planning, performing, and closing.

  1. The initiating phase is when the project is identified and selected for implementation.
  2. The planning phase includes defining the scope of the project, gathering resources and budgets, making a schedule, and identifying the risks of the baseline plan.
  3. The performing phase is when the work is carried out that has been planned and scheduled.
  4. The closing phase includes evaluating the completed work, the project success or failure, and the documentation of the work.

Components of the Project Life Cycle

In the project initiating phase, the need for the project is identified. Often projects are initiated during strategic planning and through customer relationship management. A customer request creates a need for a project, or perhaps corporate planning reveals the need for projects for the upcoming year.

In the project planning phase, the project team is formed and project scope is determined. The project is defined through its objectives, schedule, budget, resources, required deliverables, tasks, activities, and risks.

A baseline plan includes definitions of all the tasks required, who will perform them, the resources available to achieve them, and the timeline to perform the work.

A key part of project management is estimating activity durations to set for the schedule. These estimates should be determined by the people who will be doing the work, and are made during the planning phase. The project manager  must be able to keep all the work and project members focused on the baseline plan for the project to be successful; deviations from the plan will mean budget overages and project delays.

The performing phase of the project is when the actual work gets done, according to the baseline plan. Resources are applied to the project and risks are mitigated and managed so that they do not prevent project completion. A network diagram indicating key project activities and their starting and finishing times, created from the schedule, identifies the project’s critical path and the activities that take the most time to complete. Deviation from the critical path jeopardizes the project. The performing phase is also when any corrective actions that may be needed are implemented to keep the project on schedule.

In the closing phase, the project is completed and evaluated for success factors such as adherence to schedule and budget. Team members document their project activities, feedback is obtained from the project sponsor or customer, and recommendations are made for improving future performance. A satisfied customer or sponsor is the ultimate goal of every project.

Project Management Lifecycle

A Typical Project Management Lifecycle

Project Constraints

Every project has constraints, or factors within which project members must work to complete the project. Constraints include scope, schedule, budget, quality, resources, risks, and customer satisfaction. The benefits of project management include improving your odds of successful project completion to meet the expectations of the customers and project sponsors. Critical success factors in project management include planning, communication, clear objectives, regularly measuring actual progress against planned progress, and managing change.

Every project starts with a need, which should be clearly defined. Many projects begin with a request for proposal (RPF), which outlines the project and asks for responses, or bids, to perform the work. Requests for proposal should be clear and thorough to get the best prospects for completing the project. They include a statement of work, customer requirement, definition of deliverables that are expected, and the criteria by which the proposals will be evaluated. Developing proposals for RFPs take time and resources, so RFPs should be evaluated carefully before moving forward with proposals.

A checklist can help determine whether or not a proposal should be prepared for an RFP. The checklist should have basic information about the RFP and your company’s abilities to meet the RFP requirements, as well as factors to rate as high, medium, or low, such as competition, risk, and resources available to perform the project. It should also have areas to consider advantages, strengths, and weaknesses.

Project Management Institute

PMI, the Project Management Institute, is the premiere professional worldwide organization of the project management industry. PMI publishes “A Guide to the Project Management Body of Knowledge,” referred to as PMBOK, guidelines for project management concepts, practices, and techniques. PMI certifies project management professionals worldwide, and has more than 300,000 members.

Project Management PPT

The following PowerPoint slides (PPT) give a great overview of the subject of project management and descriptions of the processes that are commonly used in its implementation.

Project Management Fundamentals

University of Maryland

Software Management

Software Project Management Plan

Mary Jennings

In Conclusion

Project Management is a process for controlling and managing activities and resources within a defined project. It is a professional discipline as well as a good business practice that is important to cost control, quality, and customer satisfaction. A good project manager and project team work well together, communicate well and often with each other and the project customer or sponsor, and complete projects within required and planned timelines and budgets. Project management processes will help you meet your deadlines and satisfy your customers.

Photographs

Published under creative commons licence by Vancouver Film SchoolIvanWalsh.com; and VFS Digital Design.